At RotomLabs Community (community.rotomlabs.net), accessible from the main RotomLabs network, the privacy of our visitors is a top priority. This Privacy Policy outlines the types of information we collect on this specific platform and how we use it.

By using our forum, you hereby consent to our Privacy Policy and agree to its terms.

1. Information We Collect

Unlike the main RotomLabs website (which is largely static), a community forum requires the collection of specific data to function.

Information you Provide Directly

  • Registration: When you register, we ask for your username and email address. Your email is verified via a unique link to ensure you own it.
  • Profile Information: You may choose to fill our your profile with a picture, location, or bio. This is public information.
  • Content: We collect the data you voluntarily submit when you participate in the forum by reading, writing, and evaluating content (likes/bookmarks).

Technical Data

  • IP Addresses: When you post or register, we record the IP address the post originated from. This is a standard anti-spam and moderation security measure.
  • Server Logs: We retain server logs which include the IP address of requests to our server for security and debugging purposes.

2. How We Use Your Information

Any of the information we collect from you may be used in one of the following ways:

  • To operate the community: Keeping you logged in, displaying your posts, and maintaining your profile.
  • To personalize your experience: Your information helps us better respond to your individual needs.
  • To improve our site: We use feedback and activity data to improve forum structure.
  • To send periodic emails: The email address you provide is used strictly for transactional notifications (e.g., replies to your topics, password resets, digests). You can control these notification settings in your User Profile.

3. Analytics (Privacy-First)

Just like our main website, this forum uses Umami, a self-hosted, privacy-focused analytics platform.

  • No tracking cookies: Umami does not use cookies to track you across the web.
  • Anonymized Data: It collects only anonymized, aggregated data, which helps us improve our website. It is not used to personally identify you.

4. Do We Use Cookies?

Yes. Unlike the main RotomLabs website (which is cookie-free regarding first-party data), the forum software requires cookies to function.

  • Functionality: Cookies are small files transferred to your computer that enable the site to recognize your browser. We use them to keep you logged in as you move from page to page.
  • Preferences: We use cookies to save your preferences (e.g., Dark Mode settings, read post tracking) for future visits.

5. Advertising and Third-Party Cookies

To support the maintenance of this community, we may display third-party advertisements (such as Google AdSense).

  • Third-Party Vendors: Third-party vendors, including Google, use cookies to serve ads based on a user’s prior visits to your website or other websites.

  • Advertising Cookies: Google’s use of advertising cookies enables it and its partners to serve ads to your users based on their visit to your sites and/or other sites on the Internet.

  • Opt-Out: Users may opt out of personalized advertising by visiting Google Ad Settings. Alternatively, you can opt out of a third-party vendor’s use of cookies for personalized advertising by visiting AboutAds.info.

Note that RotomLabs Community has no access to or control over these cookies that are used by third-party advertisers.

6. Data Retention Policy

We make a good faith effort to:

  • Retain server logs containing the IP address of all requests to this server for no more than 90 days.
  • Retain account data (email, posts) indefinitely to preserve the continuity of the community discussions, unless a deletion request is made.

7. Your Data Protection Rights (CCPA and GDPR)

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request copies of your personal data (Discourse provides a “Download My Data” button in your user profile).

  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate.

  • The right to erasure – You have the right to request that we erase your personal data (Anonymize Account), under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact the administrators.

8. Children’s Information

Our site is directed to people who are at least 13 years old or older. We do not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately, and we will do our best efforts to promptly remove such information from our records.

We collect information from you when you register on our site and gather data when you participate in the forum by reading, writing, and evaluating the content shared here.

9. Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page.

Last Updated: January 20, 2026